Job Posting Details

Wealth Management Administrator, BlueShore Financial

Location:North Vancouver, British Columbia
Posting Date:October 25, 2018
Closing Date:until filled
Employment Type:Full-time

Investment and Estate Services Administrator 

The IES Administrator provides administrative support to both internal and external clients through the processing of registered plans, mutual funds, and estate services. This position also assists with the day-to-day operations of the department and projects as assigned. Areas of focus will fluctuate as business needs or priorities change.

Key responsibilities of this role are:

Registered Plan Services

  • Provides administrative support for BlueShore Financial’s registered product offering; RRSP, RRIF, TFSA, RESP, RDSP and Locked-in plans.
  • Performs audits and reconciliations to ensure compliance. 
  • Provides support to branch staff on the administration of registered products.
  • Performs a variety of administrative functions: opens accounts, processes transactions, perform plan maintenance, reconciles and remits taxes as per CRA deadlines.

Mutual Fund Compliance and Processing

  • Assists with registration processing including onboarding and termination of Branch Compliance Managers (BCMs), Mutual Fund Investment reps (MFIs), and Branch Administration Officers (BAOs).
  • Processes adjustments, PAC’s, client re-assignments and other administrative functions as directed.

Estate Services

  • Ensures all appropriate controls regarding account operation are in place and performs account maintenance.
  • Reviews and prepares account records including interest paid and account balances.
  • Documents progress in CEM to ensure branch staff are able to fulfill requirements and/or client requests.
  • Processes the settlement of accounts, including registered plans and estate expenses.

Deposit Agency Services

  • Responds to routine enquiries from Deposit Agents and potential agents regarding rates, product offering and client accounts. 
  • Processes GICs including set up, confirmation and payouts.
  • Processes plan transactions including contributions, redemptions, transfers, and performs plan maintenance.
  • Performs image audits to ensure documents scanned by the ECM team and branches are stored in the correct format and location (client, type, etc.).

Wealth Management

  • Provides administrative support to BlueShore Financial’s Wealth Management team including; processing transactions, submitting blotters, reconciling trust accounts and facilitating the purchase and redemption of GICs
  • Works with team and service providers to facilitate client requests and assists in problem resolution.
  • Works within strict processing and reporting requirements such as trade deadlines to prevent losses to credit union.

Self-Directed Investments

  • Responds to routine account and product related enquires form clients, potential clients and other parties including lawyers, investment companies and other potential partners.
  • Facilitates purchases of Mortgage Investment Corporation (MIC) shares, posting cash and reinvested dividends and processing redemptions and re-registrations.
  • Assists with annual fee processing and collection
  • Processes GIC transactions
  • Issues monthly and quarterly statements
  • Reconciles trust account and performs various audit functions

Qualifications and Experience

  • Min 1 year experience in a financial institution
  • Basic understanding of registered plan and pension legislation and related income tax rules and CRA filing requirements
  • Basic understanding of mutual fund regulations
  • Basic understanding of Wills, Estates and Succession Act (WESA)
  • Solid understanding of privacy and anti-money laundering requirements and other laws applicable to investment products.
  • Solid understanding of BlueShore product offering and provide referrals where appropriate.
  • Basic understanding of banking system functionality, registered plans, securities and securities transactions.

What can BlueShore Financial can do for you? 

  • A Performance Rewards Program which pays a variable cash reward recognizing the achievement of corporate, team and individual goals.
  • Limitless career progression opportunities.
  • Comprehensive Total Rewards Program including bonuses, pension, flexible benefits and competitive compensation.
  • Opportunity to work in a world class, award winning organization.

What BlueShore Financial needs from you:

  • Accountability, in all directions.
  • “Can do” attitude.
  • The drive to provide a premium level of service regardless of location or position.
  • Professional appearance and manner.

Got awards? At BlueShore Financial we are constantly innovating, connecting and improving to deliver exceptional client and employee experiences. As a result, we have grown to become an award winning organization, garnering both local and national attention for our progressive practices.

Be Richly Valued. At BlueShore Financial, our employees are as important as our clients. We strive to create a workplace culture of openness, empowerment, trust and passion.Our values unite our organization and are our guiding compass.  But it is our exceptional staff that bring our corporate values to life. They are passionate about delivering exceptional client service and a banking experience that promises to impress.  And this level of engagement shows. We've been formally recognized making Aon’s "50 Employers in Canada" list seven years in a row and as one of "Canada's Most Admired Corporate Cultures" in Canada by Waterstone Human Capital. 

From the moment you walk into one of our Financial Spas™, you’ll know you’ve arrived at a special place, where all the elements work together to stimulate the senses and create a distinctive atmosphere unlike any financial institution you’ve experienced. We embrace the west coast lifestyle, while providing a premium and sophisticated experience for our clients and employees. You may not recognize us, but we've been serving the lower mainland for almost 75 years!  But this isn’t the Credit Union of your childhood.  We’re different and better.